Submissions FAQ

We ask that authors submit their proposals using our submission system, an online submission form that collects information about your proposal and allows you to upload a proposal document. Click here to learn more about the submission process.

We ask that all authors follow the submission guidelines for their proposal. If these guidelines are not followed, the submission runs the risk of being desk-rejected.

The deadline to submit a proposal is February 21, 2022. All proposals received by the deadline date are deemed as original and final. Before the deadline, you can delete a submission you have made and resubmit it. It will be treated as a new submission, which means - if applicable - the co-authors must confirm their involvement again. The deadline for all co-authors to confirm their involvement is February 28, 2022.

Yes; a maximum of two (2) proposals, either as an author or named as a co-author, may be submitted. If you are not the sole author of a proposal, you must name all co-authors in the submission system. Authors should not be omitted from a proposal they contributed to as a means to avoid the two-proposal per-person maximum. Submissions with omitted authors may be subject to exclusion at any time before the conference.

Presentations FAQ

The conference will begin with a day of Interest Group and Community Workshops held on Saturday, September 17. All other session types, including proposal presentation sessions, will be held September 18-20.

One of the proposal presentation session formats, a Paper Session is composed of 3 - 4 proposals that are presented sequentially by their author(s), with a short amount of time allotted for audience members to ask questions. Please click here for more information regarding a Paper Session, and click here for a guide to developing high-quality Paper Session presentations. 

One of the proposal presentation session formats, a Common Ground Session is an interactive discussion between the author(s) of 5-6 proposals, audience members and a facilitator, centered around one common theme. Please click here for more information regarding a Common Ground Session.

Due to the size of the conference and the complexity of constructing the conference schedule, it is very difficult to accommodate special requests. All presenting authors should be available to present at any time during the conference dates of September 17-20, 2022. We do recognize that once in a while there are extenuating circumstances that prevent a presenter from being available on a specific day. In cases like these, please email the SMS Executive Office and let us know of your constraints and we will make an effort to take them into consideration when building the schedule.

Registration FAQ

The conference is being held at the Hilton London Metropole. Please click here for more information about the hotel. 

Yes, all conference attendees are responsible for making their own hotel reservations. SMS has contracted a room block at the Hilton London Metropole, where the conference sessions will take place. Rooms are available for a special rate on a first-come, first-serve basis. We advise all attendees to make reservations early to secure a room with the special conference rate. The Hilton online reservation site can be accessed from this page of our website.

Registration for the 2022 Annual Conference will open mid-April 2022.

Yes, current SMS members receive a reduction on their registration fee. Click here for more information on becoming an SMS member.

Yes, there is a special registration rate for student SMS members. Click here for more information on becoming a student member of the SMS.

You can request an invitation letter by contacting the SMS Executive Office at Please be aware that visa issuance is outside of our control and often requires considerable time and effort from you.

Visa requirements are set by the country you plan to visit. It is your responsibility to check entry requirements with the consular officials of the countries to be visited well in advance of your trip. Please note, the SMS cannot guarantee the issuance of a visa.